You know the feeling. The event is over, you and your photography crew did an incredible job taking photos, but now it’s time to edit the thousands upon thousands of photos, and organize them for upload. This is the unheralded, behind the scenes grind of professional photographers everywhere.
Backprint can help, and we have several upload options to get your photos online quickly. One of our most popular services is sending in media via FTP or Hard Drive for processing and posting online. Our media management team processes over 1 million photos and thousands of video clips every year for events large and small. Our bib tagging and video services help photographers with what would normally be an overwhelming amount of work, creating an efficient process to get photos launched FAST. No event is too large or small. Get in touch with our team to learn more.
Organizing your photos prior to uploading can definitely help save time when it comes to getting your event live. Below are a few suggestions to help you out:
- Set your camera’s clock to the correct time of day. This will help ensure that if the media you are uploading is to be auto-sorted, that the autosort will work without a hitch, so long as the timing data we receive is accurate.
- Turn on auto-rotate on your camera. Turning on auto-rotate can help get your event live faster as our sorters will not have to rotate your images manually. On top of that, if you upload any auto-sort media and it is processed with auto-rotate off, we will have to go in and manually rotate all of the images which is pretty time consuming.
- Separate images shot by different cameras into different folders. It is important to keep images shot by different cameras separate for a couple of reasons. For example, if you want to upload only thumbnails for speedy upload, and then send in your high-res photos to replace those thumbnails, we have to match the original file names on the upload. (We call this service High-Res Replacement (HRR).) Keeping different cameras’ folders separate will make it easy to match the original upload. Also, for auto-sort purposes, images shot on different cameras are going to have different time stamps depending on the camera’s clock. To run the auto-sort offset application we need each camera’s images in their own folder.
- Rename your files in the order you want them processed. Use a batch renaming tool to rename your files so they are processed in the order you want them to show in the gallery as they are uploaded. Be sure that all of the files being uploaded have the same number of numerical digits. For instance, if the last image you are uploading is EID_Location_12345, then the first file in your folder should be EID_Location_00001. This will ensure that all files in the folder are uploaded sequentially.
- Folder Structure. Make sure that you have some type of folder structure if you wish for your folders to be uploaded into separate categories. Typically, the base folder will be the Event Name + Event ID number (EID). Inside that folder should be a folder for each photographer and inside each photographer folder should be a separate folder for each category they shot. See below example.
Follow these simple tips and Backprint Image Management can assure you that your event will be ready to go live as quickly and efficiently as possible!